Privacy Notice — Harleos Party Hire 🛡️
Last Updated: June 2026
Harleos Party Hire is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, and protect your personal information when you contact us, make a booking, or use our services. It applies to all customers and enquiries.
Who is Responsible for Your Data? 👥
Data Controller: Harleos Party Hire
Harleos Party Hire decides how your personal information is used and ensures it is handled under applicable data protection laws.
Data Protection Officer 🧑💼
As a small business, the person responsible for data protection is the business owner of Harleos Party Hire.
Contact Details ✉️
What Information We Collect 📋
We collect information you provide when you contact us or make a booking. This includes:
- Name
- Address
- Telephone number
- Email address
- Booking details and event information
- Any other information you provide in relation to your booking
Why We Collect and Use Your Data 🎯
We process personal information only for specific, lawful purposes:
- To provide quotations and complete bookings
- To deliver and collect hired equipment
- To communicate with customers regarding bookings
- To maintain records for tax, accounting, and insurance purposes
- To send marketing communications where you have chosen to receive them
We do not use your personal information for other purposes.
How Long We Keep Your Data ⏳
We retain customer records for up to 6 years to comply with tax, accounting, and insurance requirements. After this period, personal data will be securely deleted unless legally required to retain it longer.
Who Has Access to Your Data 🔐
- The owners of Harleos Party Hire
- Authorised staff where access is necessary to carry out bookings
- Companies that provide website hosting, email hosting, or related technical services
No other individuals or organisations have access unless required by law.
Who We Share Your Data With 🔄
- Insurance providers if required for an incident, claim, or investigation
- HM Revenue & Customs (HMRC) or other regulatory authorities if required during an audit or legal investigation
We do not sell, rent, or share your personal information with third parties for marketing purposes.
Your Rights ⚖️
You have the right to:
- Request a copy of the personal information we hold about you
- Request correction of inaccurate information
- Request deletion where legally permitted
- Object to or restrict certain processing activities
- Withdraw consent for marketing communications at any time
Accessing or Deleting Your Information 🗂️
To request access or deletion, contact us using the details above. We will respond according to applicable data protection laws. Note: we may be unable to delete records we are legally required to retain.
Marketing Communications 📣
You can opt in to receive marketing communications and opt out at any time by:
Cookies 🍪
Our website may use cookies to support booking processes and improve functionality. Third-party services (for example social media or analytics) may place their own cookies and have separate policies.
Complaints ❗
If you believe your personal data has been handled incorrectly, please contact us first so we can try to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
- Website: https://ico.org.uk
- Telephone: 0303 123 1113
Changes to This Privacy Notice 🔁
We may update this Privacy Notice from time to time. Any updates will be posted on our website and will take effect immediately upon publication.